services Overview
strategy
design
development
maintain
Olive Grove ChildcareLMS Platform
Overview
About Olive Grove Childcare
Olive Grove Childcare is a Canadian childcare center that wanted to move beyond fragmented, manual processes. Teachers relied on spreadsheets for attendance and grading, parents received inconsistent updates, and administrative tasks were time-consuming.
They partnered with us to design and build a custom Learning Management System (LMS) that streamlines operations, improves communication, and provides parents with real-time updates. The platform also introduces a subscription-based model that offers families advanced insights into their child's progress.
Technologies
Services
Project Goals
Strategic Objectives
Centralized Platform
Replace spreadsheets with a unified digital system
Role-Based Access
Implement secure access for all user types
Real-Time Updates
Deliver instant notifications to parents
Automated Billing
Streamline fee collection with online payments
Subscription Model
Premium reporting and analytics features
Operational & Technical Limitations
Operational Challenges
Manual attendance tracking prone to errors
Inconsistent communication between staff and parents
Time-consuming fee collection and reporting
Technical Limitations
No centralized database for child and parent information
Limited ability to generate progress reports
No subscription mechanism for premium features
Our Strategic Development Process
Requirements Gathering
Conducted collaborative sessions with leadership and staff
Documented daily workflows and role-specific needs
Defined five key user roles and access levels
Prioritized high-value modules for first delivery
Custom LMS Development
Designed cloud-based platform tailored for childcare
Integrated attendance, grading, billing, and forums
Built role-specific dashboards and tools
Developed parent portal with premium subscription options
System Architecture Overview
Comprehensive Feature Set
Admissions & Enrollment
Digital onboarding of students and parents with automated account creation
Attendance Management
Real-time attendance tracking with instant parent notifications
Lesson Planning & Media
Structured lesson plans with multimedia content management
Gradebook & Progress
Comprehensive grading system with real-time progress reports
Exam Scheduling
Automated exam scheduling with parent notifications
Class Timetable
Dynamic timetable creation with real-time synchronization
Event Calendar
Unified calendar for holidays, meetings, and school events
Notifications & Messaging
Automated notifications with direct messaging capabilities
Teacher Training Hub
Centralized training resources and documentation
Billing & Payments
Automated billing system with online payment processing
Community Forum
Secure discussion space for parents and teachers
Streamlined Process Flows
Learning & Assessment Flow
Teachers create lesson plans and record attendance
System processes inputs and generates progress reports
Parents access real-time updates and premium analytics
Operations Flow
Admissions staff enroll students and create parent accounts
Teachers mark attendance and build timetables
System updates records and notifies parents instantly
Finance Flow
Accounting staff define fee structures and generate invoices
System delivers invoices and reminders to parents
Parents pay online and accounting tracks financial reports
Results & Business Value
Delivered a comprehensive cloud-based LMS platform that revolutionized operations and created new revenue opportunities.
User Access Levels
Super-admin, Admissions, Accounting, Teachers, Parents
Process Automation
Eliminated manual spreadsheet workflows
Parent Updates
Instant notifications and progress tracking
Subscription Model
Premium tier for advanced analytics
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